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Planning Your Special Event

We are excited to serve Liberty University and are pleased to provide Flavours catering to the University community! You may view our opening menu and seasonal specials at http://flavoursatliberty.catertrax.com. There are exciting changes in store for campus catering and your feedback is essential in shaping the success of the department.
Please follow these tips for planning your event at Liberty University:

Booking Your Function

Even if the date or guest count of your event is only tentative, please notify our catering sales office of your event so that we can make preliminary plans to ensure a memorable occasion. Our catering sales specialists are here to assist you with your event planning details, and you may contact them by phone at 434-582-2214 or through email at catering@liberty.edu

Facility Reservations

Room reservations are made with Campus Calendar. Please allow three (3) hours before and after your guest arrival and departure to allow sufficient time for catering set up and clean up for full-service affairs. Guest tables and chairs, food service tables, audiovisual equipment, and trashcans are requested through the event facility when booking your space. Please ensure that doors are unlocked to avoid delay of setting up your event. At this time, Flavours Catering at Liberty University does not cater off-campus events unless approved by the catering manager.

Food and Beverage

Relax, we are here to help! We offer a wide range of catering options to fit every budget. Our catering includes fresh, contemporary menus that represent a starting point; our commitment is to customize, envision and deliver an unforgettable experience for you and your guests. Please call the catering office when requesting customized options to receive accurate event pricing. **Allergy requests can always be accommodated. Please notify our office of any dietary restrictions or preferences upon booking.**

To allow for proper planning, please contact us as soon as your date is selected. You may speak directly with our catering sales specialists who will meet with you to plan a memorable event!

Guest Counts and Menu Selections

Your event is booked with an attendance estimate. Finalized guest counts and event changes are to be provided three (3) business days or 72 business day hours prior to the event date. If no final guest count is provided within the proper time frame, your estimate serves as your guarantee. At the conclusion of your event, you will be billed for the guaranteed number, or the actual guest attendance, whichever is greater.

When booking, please select a menu most similar to what you are expecting at your event. If you would like certain items to be substituted, a catering specialist is available by phone or email to assist you. Flavours Catering is also available to offer items that may not be listed here, so calling to inquire is always welcome.

Changes and Cancellations

All changes or cancellations referring to the menu, guest count or event arrangements must be confirmed three (3) business days or 72 business day hours prior to the event date; a revised catering event order confirms your revisions. All cancellations made within three (3) business days or 72 business hours may be charged for any food and labor that have been committed to the event. Alterations to your contract made within the three (3) business days or 72 business hours prior to the event date will be subject to a late fee if the alteration is able to be accommodated by the catering team. 

Orders placed less than three business days prior to the event date are subject to a late charge, and cancellations made within 24 hours of the event will result in a charge of 100% of the total bill. If the University closes due to inclement weather, it is the customerís responsibility to notify the Catering Manager of event cancellation at 434-582-2214 and at catering@liberty.edu.

Delivery

All full-service orders booked during a weekday will receive complimentary delivery and pickup, unless otherwise discussed due to unavailability of the catering staff. Please allow 90 minutes before your start time for a delivery, and 60 minutes after your guest departure for pickup. Please arrange for building and room availability prior to booking your catering. Orders less than $100, or orders booked during a high volume date or weekend, may require a delivery fee to be added to your account.

Event Amenities

We can be of assistance in many areas of service to enhance your event including floral arrangements, balloons, and more. Our primary floral provider is Bloom by Doyles who creates exceptional arrangements for every event and every budget. Contact our event coordinator to discuss these options and begin to plan an unforgettable evening.

China Service

White chinaware, flatware, and stemware can be added to any event for an additional fee, and can be found under Additional Services when ordering. If China Service is not needed, high quality plastic disposable dishes will be provided at no additional cost.

Linen Rental

Our service includes complimentary linens for all food service tables. Linens for seating or display tables can be rented when accompanying a catered meal package or delivery. Our standard selection includes Navy, Red, White, and Black, but additional options are available upon request. Please discuss linen colors when booking your event with the Event Coordinator. Specialty linens and fabric swatches from BBJ Linen, our premier linen provider, can be viewed with the help of our catering specialists; linen rental fees will vary.

Service Staff

Service staff is provided complimentary where indicated and is based on an event two hours in length. Service staff is billed at $14 per hour, per attendant with a minimum of four hours on events that do not include service in the cost. You will be contacted and notified of any additional staffing needs prior to confirmation of your event.

Rental Equipment

Sodexo owned equipment is not available for loan or rental without services rendered through our department. A quote for rental equipment can be provided for any service items not available through our department. All equipment will be picked up at the conclusion of your event. Replacement fees will be charged to the client for any missing or damaged equipment at the discretion of the rental company.

Payment

An approved Liberty University purchase card or other approved payment is required to confirm the execution of your event. We accept Visa, MasterCard, Discover, and checks made out to Sodexo. All Department events are subject to a 6.5% Local Tax. Public events hosted on campus will be required to pay a 5.3% State Tax in addition to the $6.5% Local Tax, and prices found online are subject to an increase. All payments and receipts will be collected and issued prior to the event date upon final confirmation. The client whose name is on the contract will be responsible for the bill and will be contacted regarding any issues with the payment information.

Pricing

Prices shown online are extended to University Departments only and are subject to change based on product availability. Clients are required to pay for the full cost of the minimum requirement (15 guests) on all all-inclusive menus, regardless of their party's size. Prices reflect services available during normal business days in accordance with the university calendar. Please contact the office for pricing for events held on University holidays and breaks.

 
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